MAIN OBJECTIVE:

To develop, plan, manage and control the provision of procurement contracts & purchasing ensuring that the Groups contracts obligations are safeguarded and that business requirements are met in a cost effective and efficient manner.

To review, manage and negotiate contracts/purchases of unlimited BD value to ensure jointly with the superior that the maximum benefits are achieved and that Groups legal rights are protected and managed in a manner that presents a professional image of GFG.

To monitor the implementation of contract obligations by suppliers and identify potential problems within Contracts & purchasing activities, delivery and project implementation delays. To analyse and implement corrective actions to limit the consequences of supplier’s failures and avoid repetition of such problems in the future.

To ensure customer and supplier relationships are efficiently and effectively managed to enhance customer satisfaction, and to ensure continuity of provision of quality products in a timely manner and cost-effective manner.

To ensure Group business requirements are fulfilled from reliable sources by effective supplier selection and management.

To manage supplier relationship, assuming the leading role in contracts negotiations and to act as an ambassador of the Group with other companies (mainly suppliers/contractors).

Ensure that all contracts and purchases adhere to the relevant legal and financial requirements, to avoid undue delays, interruption of service, legal exposure, and financial losses.

MAIN DUTIES:

• Implement and manage the Group's procurement process.

• Ensure Procurement as the link between the business and the function which ensures that the user needs are met, and that contract and purchases are optimized.

• Act as an escalation point in all disputes with suppliers to Analyse, negotiate and resolve disputes.

• Assist users and Legal department in areas of dispute with supplier performance.  

• Support the Legal department in delivering the full set of inputs for the contract preparation and negotiations of terms and conditions with suppliers.

• Engage with the Legal department on all legal issues affecting contracts, and purchasing, and to ensure that formal contracts and purchasing documents are in line with the professional and legal requirements to always protect the Group’s legal and contractual rights, and to provide the required level of confidentiality to maintain a quality image of Group, both externally and internally.

• Report to the Legal department all cases of supplier’s breach of contract obligations, and jointly develop claims for reimbursement of liquidated damages and rectification of reported problems.

• Develop, plan, manage and control the contracting and purchasing activities while ensuring quality and quantity in accordance with established procedures and the agreed Service Level Agreement.

• Develop own knowledge of supplier’s product offering, maintains the general understanding of technologies, processes and standards related to the area of contracts and purchasing competence.

• Source, evaluate and pre-qualify suppliers in accordance with Group procedures.

• Actively manage the supplier relationships.

• Develop and maintain a coherent supply chain and supplier strategy.

• Provide advice to GFG, BAC, GF, GHC staff and management where required, on matters relating to contracts and purchasing.

• Produce and present the procurement recommendation to the top management as and when required.

• Forecast Demand, gather/receive historical Demand information to identify any potential trends (e.g. seasonal trends), in liaison with users to acquire their procurement demand and requirements for the next year.

• Develop supply chain/procurement strategy and identify procurement and logistics contingency plans.

• For the procurement contingency plan, outline secondary material sources and alternative purchasing methods (e.g. in case the purchasing system goes down, disaster recovery, market changes), by working closely with Business Continuity, Risk and Insurance departments to provide a disaster recovery plan and business continuity details such as back up suppliers, key procurement personal, etc.

• Ensure that all purchase orders/ contracts are duly processed and that associated purchase orders/contracts are properly constructed.

• Ensure all new suppliers have signed Group standard non-disclosure agreement as to secure the confidentiality of Group information.

• Ensure timely renewal of contracts and purchases.

• Ensure an efficient post award administration of contracts and purchases, and of all related contractual documents (tender bonds, valid performance bonds and/or any other bank guaranties).

• Provide analysis on costs, new and existing and review cost reduction activities.

• Ensure the preparation of reports and updates as and when required.

EDUCATION & TRAINING:

• Bachelor's degree in Logistics Management, Supply chain or equivalent.

• Member of Chartered Institute of Purchasing desired.

EXPERIENCE / SKILLS:

• Preferably, 8 years in the Procurement Management & comprehensive knowledge in Bahrain Tender Law with high level of professional skills.

• Familiarity with Group products.

• Demonstrating understanding of the Group’s expectations.

• Ability to approach problem solving logically, research options, avoid biases and focus on meaningful data to draw the right conclusions—even under pressure.

• Ability to create a compelling presentation to support your goals and get buy-in for ideas, inspire others to achieve better results.

• Ability to adapt promptly to any change in working condition and to get problems resolved without delay.

• Able to build and maintain effective and productive relationships with staff, stakeholders, and suppliers.

• Good communication, negotiation, interpersonal and influencing skills.

• Analytical, numerically astute with strong demonstrated problem-solving abilities.

• Able to manage time effectively, prioritize tasks and achieve set targets.

• Commercial and financial awareness.

• Ability to relate across departments connected to procurement, and with other members of staff within working environment.

• Ability to handle several tasks simultaneously and get them resolved without any hitch or glitch.

• Ability to work well under pressure and handle emergency and stressful situations.

• Keen attention to detail and accuracy.

• Familiarity with an integrated Enterprise Resource Planning (ERP) system.