JOB PURPOSE

Support the Board and Committees across Gulf Air Group Holding, Gulf Air, Bahrain Airport Company, Gulf Handling Company (and its subsidiaries) and Gulf Air Holidays, ensuring proper documentation, coordination, compliance with all applicable laws, rules, regulations, and internal procedures.

Ensure compliance with all applicable local and international governance requirements, including the Bahraini Commercial Companies Law (the “CCL”), and the Ministry of Industry and Commerce (“MOIC”) regulations, by providing coordination, documentation, and operational support for Board, Committees, and corporate governance activities. Support the Director – Corporate Governance and Board Secretary in ensuring robust governance oversight across the Group and any future joint venture or wholly owned subsidiary.

The role contributes to the design, implementation, and continuous enhancement of the Corporate Governance Framework and supports effective and compliant governance practices, regulatory filings, regulatory compliance, and Board processes across the Group.

KEY RESPONSIBILITIES

Board and Committees Support

• Provide administrative and logistical support in the coordination and scheduling of Board and Committees meetings, and assist in maintaining the annual meeting calendar, under the supervision of the Director – Corporate Governance and Board Secretary and the Corporate Governance Advisor.

• Support the preparation and compilation of Board and Committees meeting packs, agendas, and supporting documentation for review and approval prior to circulation, under the guidance of the Director Corporate Governance and Board Sec. and/or the Corporate Governance Advisor.

• Assist in drafting Board and Committees meeting minutes and resolutions, and finalization by the Director Corporate Governance and Board Sec. and/or Corporate Governance Advisor.

• Maintain accurate and up-to-date statutory registers, records, and archives of Board and Committees documentation in accordance with established record retention procedures and internal governance protocols.

• Organize and consolidate submissions and supporting materials received from management to ensure completeness prior to senior-level review.

• Coordinate with Finance to process Board and Committees sitting fees and reimbursements in line with approved policies and internal procedures, under the supervision of the Director Corporate Governance and Board Sec. and/or Corporate Governance Advisor.

• Track and update the status of Board and Committees action items, escalating delays, gaps, or discrepancies to the Director Corporate Governance and Board Sec. and/or Corporate Governance Advisor as appropriate.

• Assist in gathering and verifying supporting documentation required for Board and Committees submissions, ensuring completeness, consistency, and proper formatting.

• Maintain proper filing and signed records of approved Board and Committees resolutions in accordance with internal governance processes and statutory requirements.

Corporate Governance Support

• Assist in the preparation and compilation of governance-related reports and regulatory filings, including submissions to MOIC and the annual Corporate Governance Report, under the supervision of the Director – Corporate Governance and Board Secretary and/or the Corporate Governance Advisor.

• Track statutory deadlines and regulatory timelines and maintain compliance trackers to support timely submissions, escalating any upcoming or missed deadlines to the Director Corporate Governance and Board Sec. and/or Corporate Governance Advisor.

• Provide administrative and documentation support in the coordination of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including preparation of required filings and supporting documents for senior review prior to submission.

• Monitor updates in governance regulations and circulate relevant updates internally, supporting the Director Corporate Governance and Board Sec. in implementing required documentation or procedural changes.

• Maintain and update authority matrices, Board and Committees charters, and governance documentation as instructed and under guidance from the Director Corporate Governance and Board Sec.

• Support the preparation and compilation of shareholder-related governance documentation, ensuring completeness and proper formatting prior to senior-level review as instructed and under guidance from the Director Corporate Governance and Board Sec.

JOB REQUIREMENTS

EDUCATION / QUALIFICATIONS

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related field.

EXPERIENCE

• 0–1 years of experience in administrative support, corporate governance, legal support, compliance, or a related field.

JOB SPECIFIC SKILLS & ATTRIBUTES

• Knowledge of corporate governance, MOIC requirements, and Board procedures.

• Ability to prepare agendas, minutes, resolutions, and meeting documents accurately.

• Strong document control and record-keeping skills.

• Good understanding of authority matrices, charters, and governance policies.

• Ability to compile and organize information for Board and Committee meetings.

• Strong communication and professional writing skills.